An overview of our Annual General Meeting

The Woodstock Improvement District (WID) has been providing top-up cleaning and security services to one of Cape Town’s oldest residential and business nodes since May 2005.

As an organisation we have had the privilege of leading the charge in the continual improvement of Woodstock as a residential and business area. In the past decade we have had many meetings to strategise and reflect, but the most poignant is the AGM. This is an opportunity for all parties to reflect and give input on happenings in the area. What follows is a brief overview of the meeting.

Meeting agenda and role players in attendance

The AGM took place on Thursday, 15 November 2018 at the WID offices in Woodstock.
It was attended by WID staff, including General Manager Chris Lloyd, board members including our Chairman Dr. Teun Baartman, as well various business owners. Members of the Inter-Services Liaison from the City of Cape Town were also in attendance as well as Councillor Errol Antsey.

The agenda ran as follows:
1. Registration
2. Welcome and apologies
3. Membership – resignations and new
4. Quorum to constitute a meeting
5. Approval of previous AGM minutes 2017
6. Approval of agenda
7. About WID
8. Chairperson’s report
9. Feedback on SRA’s operations 2017-18
10. Noting of audited financial statements 2017-18
11. Approval of budget 2018-19
12. Usage of surplus funds 2018-19
13. Approval of implementation plan 2019-20
14. Appointment of auditors
15. Confirmation of company secretary
16. Election of board members
17. Q & A
18. Adjournment

Overview

As a special mention in this section we would like to extend a warm welcome to our new members as well as a fond farewell to those are no longer able to extend their membership. This organisation relies heavily on the support and feedback of business owners in the area to be successful.

Security cameras

The length of the WID area spans from Russell Street to Roodebloem Road with the width running from Nelson Mandela boulevard all the way into the harbour. The addition of our security cameras has made a marked difference to the crime rate in certain areas.

Thanks was extended to the engineering company who helped with the set up of the cameras and members Tammi and Tony for their assistance with the process.

It was confirmed by Councillor Dave Bryant that the City will be sponsoring a further four License Plate Recognition Cameras to be placed in strategic areas.

Social responsibility

Christopher once again complimented our resident Social Officer, Abigail Abrahams for the good work she has done in the past year with various projects, most notable the gardening project with Khulisa. He recognised that it is often a thankless job, but that he truly appreciates all she has invested into the upliftment of marginalised people in the area.

Finances

The Audited Financial Statements of 2017/ 2018 were presented by Harry Curtis and Co and approved by CCT and the Board of Directors.

As chairman, Teun highlighted the fact that although the total annual figures are the same, the line items have changed slightly through the year. The surplus funds have been mostly spent on the camera project. Of the surplus funds for the coming year, R84 000 has been committed to the Khulisa project.

In terms of further shuffling of funds, Crispian Swarbreck requested that extra staff be available for special events such as Open Streets. Chris suggested we look at that going forward. The suggestion was countered by Tony van Heerden who advised that those ventures are partially supported by the City and he feels that our budget need not be spent there. Both points were noted for the board to approve in future. To conclude, all members approved the budget for the 2019/ 2020 year.

Confirmation of Auditors and Company Secretary

Teun advised that auditors Harry Curtis & Co will serve for another year.

There was a suggestion that a board member steps in as secretary as they will have the necessary insight into affairs with CIPC registering outsourced to the accountants. Meeting minutes will be taken by office liaison. The only requirement is to have someone who can oversee the secretarial work. The meeting unanimously approved this idea going forward.

Confirmation / Election of Board Members

Four resignations of board members took place and new members were welcomed. Teun stated that he is standing for re-election as Director. Andre Potgieter and
Mukthar Joonas will be staying on as Directors.

General Questions and Answers

Andre Potgieter wanted to know from the CCT what happens to the fines that have been issued and what percentage is collected, recovered or paid. In response, Councillor Errol advised that only 18% of these fines are paid. The total fines brought in is about R180 million – the city issues about 30 billion fines a year.

He stated that the main problem is that the courts don’t have enough magistrates to sign off summonses.

In closing, Andre thanked various members, giving his admiration and gratitude to the Directors who are stepping down for their hard work and dedication over the year.

We hope that this feedback incentivises business owners who have not had an opportunity to attend, to join us for the next AGM. All information and statistics will be made available on our website under ‘Useful documents’. If you would like any further information on membership and input into your community, please do contact us on the details below.

Tel: 021 462 7321
Email: info@wid.co.za

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